COSMO avtivity proposals

The Activity Proposal Form

For the purpose of submitting an activity proposal, download first the Proposal Form (ver 2019), read its instructions and mail back the filled and signed form. The per-diem and hotel-rate table (2025) is here (the names of the countries are in German). For Germany, please look at the table below.

Table (2025) for Germany. For other cities please contact Mr. Daniel Egerer of DWD.
City	Per Diem	Maximum hotel rate per night with receipt
Hamburg	28 €	95 €
Berlin		106 €
Frankfurt		99 €
Offenbach		85 €
Langen		80 €
Darmstadt		88 €
Karlsruhe		92 €
Munich		95 €

How to get reimbursed for a trip covered by an Activity Proposal

1. If you have paid for the trip on your own

Save all your bills / receipts (plane or train ticket, hotel, public transportation, etc)
Bills must be issued on your name
If you travelled (at least a part) by car, what distance (km) did you travel?
If anybody takes you to the airport, write this with the distance (km) on paper
Send all original bills / receipts to DWD (address see below) at first as scans (in jpeg or pdf format) to: Daniel.Egerer@dwd.de by email
You will receive by email (from Mr. Daniel Egerer):
the COSMO-contract, the travel expenses to be transferred and the bank-transfer form (for bank information).
Print the contract two times and sign both of them.
Print and complete the bank-transfer form - important: IBAN and BIC numbers!

Now send the two signed contracts, the bank transfer form, all original travel documents via registered mail to:

Deutscher Wetterdienst
Mr. Daniel Egerer / FE12
Frankfurter Straße 135
63067 Offenbach / Main
Germany

Then DWD will transfer the travel expenses to you; it may take up to 6 weeks until the travel expenses are on your account.

2. If your employer has paid for your trip

Save your bills / receipts (plane or train ticket, hotel, public transportation, etc.)
After returning home settle the travel expenses with your employer
Save copies of your bills and send them as scans (in jpeg or pdf format) by email to DWD (Daniel.Egerer@dwd.de)
You will receive by email (from Mr. Daniel Egerer):
The COSMO-contract, the travel expenses to be transferred and the bank-transfer form (for bank information).

Your employer has to send a bill (for the travel expenses to be transferred), the bank transfer form (important: IBAN and BIC numbers!) and the signed two contracts via registered mail to:

Deutscher Wetterdienst
Mr. Daniel Egerer / FE12
Frankfurter Straße 135
63067 Offenbach / Main
Germany

Then DWD will transfer the travel expenses to your employer; it may take up to 6 weeks until the travel expenses are on the account.

Research trips guidelines

If you plan to combine your official trip with a private stay before/and or after the meeting please note that the private stay must not exceed FIVE working days in total. Otherwise we cannot reimburse the travel costs. Please contact us before fixing the travel dates!
Please ask for the maximum hotel rate for the place you want to go to and for the per-diem, if you are not sure! For each country and region there is an upper limit to the cost of accommodation which can be reimbursed according to German travel regulations.
Please book flights (economy class, for intercontinental flights also premium economy class) and hotel accommodation as soon as possible after the approval of your COSMO Proposal to prevent significantly higher prices!
Please apply for reimbursement of your travel costs as soon as possible and in any case not later than 6 months after the trip!
Please note that e.g. private phone calls at hotels cannot be reimbursed!
Also please note that expenditures for foods/drinks are always covered by the per-diem!

COSMO activity proposals

The Activity Proposal Form

How to get reimbursed for a trip covered by an Activity Proposal

1. If you have paid for the trip on your own

2. If your employer has paid for your trip

Research trips guidelines